PTA Executive Board Role Descriptions

 PA/PTA President or Co-Presidents

  • conducts and chairs all PA/PTA meetings

  • builds consensus through parliamentary procedures

  • coordinates the work of the Executive Board officers and committees of the association

  • signs PA/PTA checks

  • is the primary representative to the appropriate Presidents’ Council

  • serves as a mandatory member of the School Leadership Team

  • plans agendas for general membership meetings with Executive Board officers

  • encourages parent involvement and member participation

  • appoints chairpersons of PA/PTA committees (fund-raising, hospitality, etc.)

  • assists with the June transfer of all PA/PTA records to the incoming Executive Board

PA/PTA Treasurer or Co-Treasurers

  • keeps a record of all income received by the PA/PTA 

  • keeps a record of all PA/PTA expenses

  • provides a written Treasurer’s report at each PA/PTA meeting

  • contributes to the development of the PA/PTA proposed budget

  • prepares the January Interim PA Financial Report, June Annual PA Financial Report and all other monthly reports (i.e., fundraising activity reports, monthly Treasurer reports)

  • deposits money in the PA/PTA checking account 

  • signs PA/PTA checks

  • assists with the June transfer of PA/PTA financial records

PA/PTA Secretary or Co-Secretaries

  • records motions, votes, decisions, financial activity, reports and discussion at all association meetings (minutes)

  • shares minutes at each general membership meeting for review and adoption by the membership

  • ensures that PA/PTA records are available to the general members upon request and reasonable notice

  • prepares responses to all incoming correspondence

  • maintains an accurate file of all incoming and outgoing correspondence

  • prepares all meeting notices and agendas for distribution at association meetings

  • receives all of the association’s mail and directs mail to the appropriate Executive Board officer

PTA Executive Board elections will take place on Tuesday, October 27th at 6:15pm via Zoom.

Click here to nominate yourself for a position on the PS 34 PTA Executive Board .