PTA Executive Board Role Descriptions

PTA President or Co-Presidents

  • Conducts and chairs all PA/PTA meetings

  • Builds consensus through parliamentary procedures

  • Coordinates the work of the Executive Board officers and committees of the association

  • Signs PA/PTA checks

  • Is the primary representative to the appropriate Presidents’ Council

  • Serves as a mandatory member of the School Leadership Team

  • Plans agendas for general membership meetings with Executive Board officers

  • Encourages parent involvement and member participation

  • Appoints chairpersons of PA/PTA committees (fund-raising, hospitality, etc.)

  • Assists with the June transfer of all PA/PTA records to the incoming Executive Board

PTA Treasurer or Co-Treasurers

  • Keeps a record of all income received by the PA/PTA 

  • Keeps a record of all PA/PTA expenses

  • Provides a written Treasurer’s report at each PA/PTA meeting

  • Contributes to the development of the PA/PTA proposed budget

  • Prepares the January Interim PA Financial Report, June Annual PA Financial Report and all other monthly reports (i.e., fundraising activity reports, monthly Treasurer reports)

  • Deposits money in the PA/PTA checking account 

  • Signs PA/PTA checks

  • Assists with the June transfer of PA/PTA financial records

PTA Secretary or Co-Secretaries

  • Records motions, votes, decisions, financial activity, reports and discussion at all association meetings (minutes)

  • Shares minutes at each general membership meeting for review and adoption by the membership

  • Ensures that PA/PTA records are available to the general members upon request and reasonable notice

  • Prepares responses to all incoming correspondence

  • Maintains an accurate file of all incoming and outgoing correspondence

  • Prepares all meeting notices and agendas for distribution at association meetings

  • Receives all of the association’s mail and directs mail to the appropriate Executive Board officer

PTA General Board Members

  • The role of these General Board Members is to ensure that the diverse needs of the PS 34 family are taken into consideration when planning the PTA agenda for the year and spending.

  • The members specific roles and duties can be determined based on their interest and skills.

  • General Board Members (as with all executive board members) should attend and participate in all PTA Meetings.

PTA Executive Board elections will take place on May 25, 2027
at the PTA meeting in the school cafeteria at 6:15pm.

Click here to nominate yourself for a position on the PS 34 PTA Executive Board .